Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

SISSSPA403A Mapping and Delivery Guide
Administer a team or group

Version 1.0
Issue Date: May 2024


Qualification -
Unit of Competency SISSSPA403A - Administer a team or group
Description This unit describes the performance outcomes, skills and knowledge to implement and monitor the administrative aspects of a sports team or activity group in line with organisational or club plans.No licensing, regulatory or certification requirements apply to this unit at the time of endorsement.
Employability Skills This unit contains employability skills.
Learning Outcomes and Application This unit applies to those working autonomously in a coaching role or those working in a sports development role such as managing competitions or sports venues and facilities
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites Nil
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Identify administrative context of group or team activities.
  • Review current contact details of players or participants and adjust as required according to organisational policies and procedures and relevant legislation.
  • Distribute current player contact details to other team members and relevant personnel according to organisational policies and procedures.
  • Access and analyse relevant information about the group or team activity.
  • Promote team objectives in consultation with team or group members according to organisational policies and procedures.
  • Convey relevant information to all team or group members using appropriate communication techniques.
  • Communicate reports on team progress to all relevant personnel.
  • Represent the team or group and its members in appeals and disputes according to organisational policies and procedures.
       
Element: Control the finances of a team or group.
  • Consult relevant personnel to establish financial requirements of the team or group.
  • Develop and document a team budget according to the resource management plan of the club or organisation.
  • Implement fundraising activities according to the financial plans of the activity, club or organisation.
  • Manage and document implementation of team budget according to organisational policies and procedures.
       
Element: Manage clothing and equipment requirements.
  • Assess team or group clothing requirements and access and distribute to all members according to the requirements of the activity and organisational policies and procedures.
  • Ensure team or group members are attired in team clothing at all competitive fixtures and official functions.
  • Assess team or group equipment requirements and access and assemble according to the rules of the activity and participation conditions.
  • Implement plans to maintain team clothing and equipment.
  • Confirm availability of required equipment and venues at required times.
       
Element: Develop plans to cope with contingencies.
  • Identify possible contingencies and assess their potential impact on the team or group.
  • Develop and document plans to respond to identified contingencies according to organisational policies and procedures.
       
Element: Evaluate team or group objectives and plans.
  • Implement evaluation methods that are appropriate to the nature of information sought.
  • Review team or group objectives and plans in consultation with relevant personnel.
  • Document evaluation results and seek feedback from team members.
  • Make recommendations based on evaluation results and feedback as appropriate.
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential:

utilises knowledge of requirements of group or team activity specific requirements to implement, monitor and evaluate the administrative aspects of a team or group that comply with budgetary constraints, team objectives and commitments and organisational plans

adapts communication strategies appropriate to the information needs of the team or group to convey information about group activities and commitments and to develop and implement a public relations plan for group or team activities

develops and administers a team budget responsibly including management of clothing and equipment requirements for the group of team and implements initiatives and activities to generate additional income

applies contingency management techniques to deal with a range of problems and issues that may impact on group or team activities.

Context of and specific resources for assessment

Assessment must ensure participation in multiple interactions with team members and relevant personnel that involve the provision of information and the implementation of team administrative aspects to demonstrate consistency of performance.

Assessment must also access to:

a coaching setting including a group or team of athletes participating in activities or competitions and relevant sport personnel

equipment and facilities to administer the team efficiently

sources of information about requirements of specific activities in relation to administration aspects

current organisational policies and procedures and relevant legislation that impact on the effective administration of team activities

organisational financial plans to develop a responsible budget for team activities.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

observation of interaction with team members and appropriate personnel to provide information about team activities

observation of planning, implementation and monitoring of group administrative activities

oral or written questioning to assess knowledge of the impact of organisational policies and procedures on team administration

portfolio containing evidence of a documented team budget

third-party reports from a supervisor detailing work performance.

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

SISSSPA301A Coordinate regional touring athletes.

Guidance information for assessment

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Required skills

communication skills to:

develop a rapport with team members and other relevant personnel

convey information to team members

access and confirm team requirements

handle disputes on behalf of the team

literacy skills to:

access and analyse information about requirements for the team activity

document a team budget and contingency plans

numeracy skills to develop and monitor team budgets

planning and organising skills to:

assess, access and confirm team requirements

manage the team budget

problem-solving skills to identify potential contingencies and develop strategies to respond to them

initiative and enterprise to implement fundraising activities to support group or team activities.

Required knowledge

legislation and organisational policies and procedures that impact on team administration to enable safe and compliant conduct of all activities

relevant activity rules, regulations, guidelines and participation conditions to enable efficient and effective administration

principles of budgeting in order to develop a budget incorporating all income and expenses

clothing and equipment requirements for competitions, training and travelling.

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Organisational policies and procedures may include:

privacy provisions

personal records management

industry codes

activity rules

risk management

resource management

fund raising

financial initiatives

dispute resolution.

Relevant legislation may include:

occupational health and safety

privacy

freedom of information

anti-discrimination

insurance

industry control and regulating legislation

professional association regulations.

Relevant information may include:

rules of the group or team activity

participation conditions

format

location

registration status.

Team objectives may include:

practices

meetings

functions

competitive fixtures

team or group commitments

team or group cohesion.

Communication techniques may include:

verbal

written

visual.

Appeals and disputes may include:

disciplinary procedures

results of event

violations of code of conduct for the activity

breach of participation conditions.

Financial requirements may include:

transportation

food

maintenance and storage of equipment.

Team budget may include:

expenses

income.

Fundraising activities may include:

raffles

auctions.

Contingencies may include:

cancellations of fixtures

defaults

injuries and illness

availability of participants

incidents that attract media attention

disciplinary measures

insufficient funding secured.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Review current contact details of players or participants and adjust as required according to organisational policies and procedures and relevant legislation. 
Distribute current player contact details to other team members and relevant personnel according to organisational policies and procedures. 
Access and analyse relevant information about the group or team activity. 
Promote team objectives in consultation with team or group members according to organisational policies and procedures. 
Convey relevant information to all team or group members using appropriate communication techniques. 
Communicate reports on team progress to all relevant personnel. 
Represent the team or group and its members in appeals and disputes according to organisational policies and procedures. 
Consult relevant personnel to establish financial requirements of the team or group. 
Develop and document a team budget according to the resource management plan of the club or organisation. 
Implement fundraising activities according to the financial plans of the activity, club or organisation. 
Manage and document implementation of team budget according to organisational policies and procedures. 
Assess team or group clothing requirements and access and distribute to all members according to the requirements of the activity and organisational policies and procedures. 
Ensure team or group members are attired in team clothing at all competitive fixtures and official functions. 
Assess team or group equipment requirements and access and assemble according to the rules of the activity and participation conditions. 
Implement plans to maintain team clothing and equipment. 
Confirm availability of required equipment and venues at required times. 
Identify possible contingencies and assess their potential impact on the team or group. 
Develop and document plans to respond to identified contingencies according to organisational policies and procedures. 
Implement evaluation methods that are appropriate to the nature of information sought. 
Review team or group objectives and plans in consultation with relevant personnel. 
Document evaluation results and seek feedback from team members. 
Make recommendations based on evaluation results and feedback as appropriate. 

Forms

Assessment Cover Sheet

SISSSPA403A - Administer a team or group
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

SISSSPA403A - Administer a team or group

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: